Planned Preventative Maintenance (PPM): Boost the efficiency and longevity of your security assets

What is Planned Preventative Maintenance?  

Planned Preventative Maintenance (PPM) is a routine service check that helps to ensure the good working order and effectiveness of your security assets. Through regular PPM’s, businesses are able to enhance the lifespan of their devices as well as to reduce their security bill though minimising needless engineer call outs resulting from preventable equipment failure. PPM’s are especially crucial to the commercial property and facilities management sector, as establishing consistent procedures can help to improve overall performance and improve the security of your commercial space.   

In this guide, we will explore tips on how building/facilities managers can help to conduct their own checks and contribute to building safety. We will also discover the risks associated with neglecting regular checks.

Why are regular checks important? 

The goal of a successful PPM programme is to enhance the longevity and effectiveness of your security equipment. Regular checks can help to detect equipment faults or failures so that they can be managed efficiently. This can be especially useful during the equipment defect period. 

By performing regular checks you can help to reduce unnecessary costs associated with replacing or repairing equipment that has been left to deteriorate over a period of time. If systems aren’t maintained it can lead to missed alarms, disrupted CCTV performance and vision, as well as system failure to access control door readers.

In many instances of neglected systems, faults and failures to security equipment are only exposed, in the event of an emergency or break-in. Overlooked equipment can open your commercial space up to serious security risks, so if you don’t have a preventative maintenance procedure in place already, now is the time to prioritise.

Luckily help is at hand. Read on to discover how you can empower your building team to perform regular checks as well as cost-effect professional solutions

How often should I get my security assets checked?

Whether you incorporate your security checks into a daily building walk, weekly, or monthly check, it’s important to remember that consistency is key. Don’t just wait for your professional scheduled performance checks. Building security is the responsibility of everyone so hold the building team accountable through regular reporting and by educating the team on best practices. 

Preventative Maintenance, building checklist and asset register

When preparing your in-house procedures, acquire a copy of your asset register. This will typically be provided by your security contractor and will detail how many CCTV cameras and access control doors you have on the premises. Acquaint yourself with the location of each device and incorporate a plan to perform regular checks as part of your daily, weekly, or monthly responsibilities. 

Access Control checklist

  • Inspect the readers and ensure that they are firmly fixed in position. If the fitting is not secure report this to a service engineer
  • Test the readers with an access card or fob 
  • Check that the door is closing properly and that there are no obstructions 
  • Keep a logbook of all checks to ensure regularity. This can also be useful to keep track of any regular occurrences or faults

CCTV camera system checklist

  • Ensure that your cameras are all working correctly by accessing their view. You can do this by checking your security PC or associated application if you have access to these
  • Ensure that you have clear views of vulnerable areas and that your cameras are positioned correctly. Don’t miss a potential intruder because they’re hiding in blind spots 

Do I need professional service maintenance?

Implementing the above into regular building checks can help to maintain security equipment. Building security is the responsibility of everyone, as well as team input, it is also important to invest in professional service maintenance services to ensure that equipment is correctly maintained by a service engineer. Ideally, you should look to have a professional PPM check every six months to ensure the effectiveness of your security assets.  

For every PPM check that is performed by an Opem Ltd service engineer, we will provide a full asset register to empower your building team to prioritise building and tenant safety. 

Remote service maintenance, helping to reduce call-out fees 

At Opem security, we provide a wide range of electronic security services to the commercial real estate industry, including service maintenance. Our highly trained service engineers and customer-centric approach enables us to deliver first-class support and services to our clients, helping to improve the performance and efficiency of your security equipment. 

After every Planned Preventative Maintenance check our engineers will provide a full asset register of equipment to help your team keep track of performance, as well as updates for future scheduled visits. 

We’re mindful of keep costs down, therefore all of our client’s devices are monitored, so in the event of equipment failure, Opem’s help desk can perform remote fixes remotely. This helps to reduce call-out fees and get our clients back up and running as soon as possible   

We hope that you found this guide useful. If you have any questions regarding our services get in touch with a member of the team today. 

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